Guide Concerning e-Delivery of Documents in the Ontario Superior Court of Justice


Often judges sitting on the Commercial List ask counsel to provide them with an electronic copy of the materials filed for a hearing. Experience has shown that significant differences exist amongst the formats used by counsel when preparing electronic copies. As a result, the usefulness to the judge of electronic copies varies from case to case – some formats do not permit a judge to cut and paste text; some formats do not organize the scanned file by document, making quick reference to an item difficult; and, some formats are not searchable. For electronic copies of documents to be useful to judges they must:

  1. be well organized and searchable so that judges can locate quickly specific pieces of evidence or argument;
  2. enable a judge to cut and paste argument or evidence; and,
  3. enable the portability of all hearing materials.

The following series of videos was created to assist with preparation of these materials. The videos can be used in conjunction with the protocol provided on the Ontario Courts website which details guidelines regarding the e-Delivery of Documents in the Ontario Superior Court of Justice:

Introduction by Associate Chief Justice Marrocco

Part 1 - Creating PDF Files

Part 2 - How to Create a searchable PDF from scanned paper

Part 3 - How to Combine PDF documents

Part 4 - How to Create Bookmarks

Part 5 - How to deliver electronic files to judges

Complete Video (Intro & Parts 1-5)

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